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Dynamo
Soccer Association Attendance:
Dave Diveley, Ed Smith, Vernette Karnes, Jeff Gindy, Mary Kyrouac, Mark
Goldfain, Deb Laskey, Brent Mallek, Donna Harris, Scott Kyrouac, Maureen
Montgomery, Greg Mattson, Rhonda Harper, and Mike Patterson Visitors:
None Ed called the meeting to order at 6:34. Ed questioned if anyone had any changes to
the previous meeting’s minutes. Vernette
stated that the treasurer report needed to be added. Dave
motioned to accept the minutes with the addition.
Deb seconded. Passed. Officer Reports: A. President- Ed officially appointed Kim Butterfield as fundraiser chairperson.B. Vice President- Dave reported that the liability insurance that IYSA provides does not cover what we thought. Dave will investigate further and compare with other insurance agencies. Dave also reported that Art’s is making slow much progress. Greg will check with Art’s on when will be completed. He will also ask for signed copy of contract. C.
Secretary- Vernette
handed out break down on how fees are figured for traveling league. Vernette will send
out email for volunteers for registration days. D.
Treasurer-
Mark provided treasurer report. Ending
balance $36457.22. Mark will check
on debit/atm card. Mark questioned the
high electric bill. Ed will check to
see what the temperature is set at in the building. Mark will contact
Brian about the tax returns. E.
Parent
Representative- Mary has flier for team parents.
She will make copies for registration.
It was also determined that a code of conduct sheet listing all rules
will be given to a parent of each player with an attachment signed and returned.
This will be added to the team parents’ responsibility to be sure each
player has a parent return a signed form. Committee Reports: A.
Fields
and Grounds- Greg
will ask Kirk about fees for fall travel. Greg
gave mark the checks for paint from County West Soccer.
Greg advised of lawn mowing bids. The
lowest bid is from Designer Cuts for $125 - $165.00 per mowing.
The final price we will be given after the first mowing, which will be
free. Even at $165.00 the bid is
approximately $100.00 less than the next lowest bid.
Greg motioned to accept the bid from Designer Cuts.
Mark seconded. Passed.
Greg will also ask Designer Cuts about roller for fields.
Greg also talked to Cornerstone. They
show that we currently have the capacity for 118 parking spaces.
We could add 82 additional spaces with the addition.
Greg will contact them for quote. It
was also determined that visible signs need to be added for no smoking and no
dogs. Dave will check on.
Mary will also add issue about smoking and dogs to the team parent
information. Bob will add to
coaches’ information. B.
Sponsors-
Mike reviewed sponsor list. He
suggested possible sponsor dinner. We
will table till later in the season. He
is also trying to keep sponsors local. C.
Fundraising- Kim
Butterfield is the new fundraising chairperson. D.
Concessions-
The lowest prices she could find on freezers are at Bades.
They have a 25 cu GE for $479.00 or a 22 cu Hamans for $419.00.
Maureen motioned to accept the bid for The 25 cu GE for $479.00, which
includes free delivery. Donna
seconded. Passed.
Maureen will also get prices/bids for additional new appliances needed
for the concession stand. Maureen
will also check on the pop machines. E.
Equipment-
Scott handed out break down of bids. Extreme
sports did not submit bid for uniforms or balls, but would like to be considered
for trophies. They would also like
to sponsor a team. The only 2
companies that have all required elements of bid are Action Sports and AP
Products. For AP products the jersey
bid is $14.75 and whole uniform price is for $19.95 to 22.95.
Action Sports bid for jersey is $12.95 to $14.15 and for whole uniform is
$19.95 to 21.35. Scott motioned to
utilize Action Sports for uniforms and store at registration with the style and
final price to be determined when jersey chosen.
Mike seconded. Passed.
Scott will contact local stores to see if interest in holding store at
field during the first week of practice. Scott motioned to
purchase practice balls from AP for $9.50 ea.
Greg Seconded. Passed.
Scott will check on game balls. Scott also
requested the old mill uniforms be turned in. F.
Coaching-
Bob will check to see if Alex and Mark are still interested in running coaches
clinic this year. G.
Schedules-
Nothing to report. H.
Pictures-
Donna will send out bids. I.
Building-
Brent handed out keys to those present and a layout of the building.
Those who received keys signed out a numbered set.
Brent waited on the door for the referee/equipment area.
It was decided that he would have that door re-keyed also.
Vernette will send a letter advising USSA and to have them contact Brent
if they need a key. J.
Draft-
Deb questions if the 2 ply medical form can be used.
Dave confirmed that he asked IYSA and we can continue to use. K.
Publicity-
Jeff received quotes for the ads that need to be placed for registration.
The Daily Journal will be $1683.60 for 5 ads with a 2% prompt pay
discount. The Herald will be $684
for 4 ads. Jeff motioned to place
ads for above cost. Vernette
seconded. Passed. L. Referee in Chief- John sent email. John asked that the tickler file be updated to show that the referee training is 3 hours vs. 2. He also verified that referees do not need work permits, but any workers under 16 (14,15 year olds) will need a work permit for the concession stand. John also indicated that he contacted the county board member he knows and he gave him the planning and zoning office. He contacted them and as not yet heard back. He will continue to work on the sign issue. John also set the
referee training dates for July 16th and 23rd from 9-12.
He requested that the dates be added to the web site and that any one
interested in reffing (14 or older) need to attend the clinic unless they are
USSF or high school certified. If
they are certified they would need to email or call John to let him know they
are interested. M.
Risk Management-
Jeff will check to see if the school scanners can be used for back ground
checks. A complete background check
will be done on any new board members. Tickler File Update Change referee training from 2 hours to 3
hours. Old Business It was questioned if we will use promotional
material from McDonalds. Scott will
return the material to McDonalds. New Business Jeff received a request from Coach Westeroff to use fields for practice. We will allow this team to practice at Dynamo pending completion of sprinkler system.Next meeting April 18, 2005, 6:30 LeVasseur
School. Deb motioned for adjournment at 8:48.
Donna seconded. |
