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Attendance:
Dave Diveley, Ed Smith, Vernette Karnes, John Hall, Bob Laskey, Jeff Gindy, Mary
Kyrouac, Mark Goldfain, Deb Laskey, Brent Mallek, Kelli Wadley, Rhonda Harris,
and Mike Patterson Visitors:
Kirk Malmer, Rollie Szilard, and Andy Newsom Ed called the meeting to
order at Ed welcomed and introduced
visitors from United Select Soccer Association.
Rollie introduced themselves to the board members as they work closely
with Dynamo Soccer. Rollie passed
out presentation and gave an overview of their organization.
After the presentation Jeff requested that they email him any details of
activities so that he can post on Dynamo’s website. Ed questioned if anyone had
any changes to the previous meeting’s minutes.
None states. Vernette
motioned to accept the minutes. Dave
seconded. Passed. Officer Reports: A. President- Nothing to report.B.
Vice
President- Dave reported that
he contacted IYSA again. He was able
to obtain a copy of our insurance certificate.
He also stated that IYSA informed that they feel the best background
check is to utilize the State Police website.
There was discussion as to the value in the State Police background check
as it doesn’t check for all possible transgressions that are listed in the
IYSA volunteer waiver. Other
websites were suggested including checkpoint and rap sheet.
Dave will investigate further. Dave also questioned if we have a contract with USSA for their use of the fields. Ed provided a break down of costs. Vernette will type up and provide copies to board. We will also need copy of the schedule for season from USSA. As it is listed in constitution, Greg is the liaison between USSA and Dynamo. C.
Secretary- Vernette
will include in weekly newsletter the current need for volunteers. D.
Treasurer-
Mark has 45 checks from volunteers. He
will attach to registration unless requested before registration.
E.
Parent
Representative- Mary confirmed
that the parent rep meeting will be at Committee Reports: A.
Fields
and Grounds- Greg is waiting on one bid for mowing.
Greg contacted Art’s Landscaping and they said they were out at the
fields and they were too wet to do anything.
They said they would start as soon as the fields were dry.
They said that they ran out of time in the fall.
Greg asked that they start on the south fields, as they will be used
first with the games starting at the beginning of April.
John questioned if the sprinkler system is being installed in stages.
Ed confirmed it was all being done. Greg and Bob Laskey met with Cornerstone Engineering
about what we can do for extra parking and the drainage problems.
He hasn’t heard back from them yet. Greg also contacted Kankakee Sanitary and they stated
that any billing after October would be cleared.
They requested to leave the dumpster at the fields all year around.
It was requested that Dynamo receive it in writing that we won’t be
billed for months not in use. Dynamo will continue to use volunteers for field
preparation. B.
Sponsors-
Mike passed out sponsor letter. Kelli
asked that a spot be added for children to be placed on team and age groups be
added. Deb/Kelli will decide on
verbiage to be added and they will email Jeff.
Jeff will also add to sponsor page. C.
Fundraising-
The fundraising position is still vacant. Kim
Butterfield is still interested. Dave
will contact to confirm. Rhonda is
willing to help who ever is the chairperson. D.
Concessions-
It was discussed if an age limit is needed for concession stand.
John motioned that we follow the referee guidelines of 14 and apply that
as the minimum age to work in the concession stand.
Brent seconded. Passed.
John will also check to see if work permits are needed.
The volunteer issue was also discussed.
The board was also in agreement that Maureen should not miss her
children’s games. She should hire
to eliminate that issue and use volunteers as bonus help.
The hired help does not have to be teenagers if there are adults who
would like to earn the $7.00 hour rate. Mark
will have time sheet available for season. E.
Equipment-
Nothing to report. F.
Coaching-
The executive committee and coaches coordinator need to meet to address any
coaching issues from the previous season that will affect the upcoming season. G.
Schedules-
Nothing to report. H.
Pictures-
Donna will send out bids. I.
Building-
Nothing to report. J.
Draft-
Forms will be available on the web site. We
will still have preprinted forms at registration.
Dave will ask if we still need duplicate for medical form.
If so will they cover the cost since it has been changed and Dynamo still
has hundreds of the old form. K.
Publicity-
Jeff will get prices for new pads for defibrillators.
He will also check to see if it needs to be serviced.
He will forward to Brent for price comparison.
Jeff confirmed that a letterhead does exist.
He will send to the board. Ed’s
grandkids will be in picture for paper. L.
Referee
in Chief- It was decided
that the referees will be paid every 2 weeks. M.
Risk
Management- Nothing to
report Tickler File Update Jeff requested that it be
added that every 2 years Dynamo will pay the school district the cost for use of
the printers. Old Business It was confirmed that we
would pay $30 per week to clean the bath rooms.
Dynamo will also pay this every 2 weeks. New Business IYSA Expo is March 12thNext meeting Vernette motioned for
adjournment at |
