The United Select Soccer Association is a competitive soccer club supported by Dynamo Soccer. USSA plays traveling teams in the southern suburban area.

Dynamo Soccer Association
Board of Directors Meeting Minutes
October 4, 2004 Dynamo Fields

Attendance: Dave Diveley, Ed Smith, Kelli Wadley, Vernette Karnes, Donna Harris, John Hall, Scott Kerouac, Bob Laskey, Jeff Gindy, Doug Wadley, Kirk Malmer, Mary Ann Bicknell, and Mike Patterson

Visitors: Greg Mattson, Mark Goldfain, Brent Mallek

Ed called the meeting to order at 6:35 pm.

Doug Motioned that the minutes from the previous meeting be accepted.  Jeff seconded.  Passed.

Officer Reports:

A.   President- Ed welcomed Brent Mallek to the meeting.  Ed appointed Brent to the vacant Building Chairperson position.  Ed also indicated that Dennis Baron would not return next year as the Risk Management Chairperson.  Ed advised that Matt Gubbins is willing to assume responsibility as The Risk Management Chairperson starting in November.

B.   Vice President- Nothing to report.

C.   Secretary- Nothing to report.

D.   Treasurer- Ed will contact Brian to see if Old Mill ad was confirmed and paid for.

E.   Parent Representative- Nothing to report.

Committee Reports:

A.  Fields and Grounds- Arts will begin working on the irrigation as soon as the season is over.  Old mill teams should still have fields available for practice.

Kirk received two bids to fertilize the fields.  One was from DeYoung that was for 2000 lbs of weed and feed for $3000.00.  The other was from Art’s for 2600 lbs of fertilizer and to spray for clover for $3269.00.  Kirk recommended that we utilize the 2600 lbs of fertilizer and to spray for clover.  Kirk stated that they would not spray for clover until the season is over and the players are off the fields.  Kelli motioned to accept Art’s bid.  Vernette seconded.  Passed.

Kirk will have porta potties picked up after USSA is one on November 17th.

Kelli stated that the Little League uses a paint machine to line the fields that paints both sides of the grass.  The lines last longer with this machine.  The Little League will let Dynamo borrow the machine to test the difference.

B.   Sponsors- Mike will deliver sponsor plaques.

C.   Fundraising- Donna reported that Dynamo sold approximately $39,000.00, with Dynamo’s profit being half.  Dynamo will award the top seller from all of Dynamo a $50.00 gift card from Toys R Us.  Dynamo will also award $50.00 to the team in each division to be used toward an end of the year party.

D.   Concessions- The health department inspected the concession stand on 10/2/04.  Dynamo received a score of 94.  Dynamo will need to replace the wooden tables.  The refrigerator in the back will also need to be replaced.  Maureen will look into both.

Shelves were also put up in the concession area and back room by Terry, Mike, Ryan, and Tim Notton.

E.   Equipment- Scott will collect goalie jerseys for the tournament.  Trophies are in and will be available for pickup for 5 year olds on Saturday.  Scott will order shorts for the 12-14 year olds for the old mill tournament.  Scott received half of the socks needed.  He will make sure the remaining are received on time.  Scott inquired on what should be done with the extra trophies from past years.  It was suggested that we keep the previous years trophies in case a player didn’t receive a trophy from the previous year.  It was all suggested that the remaining trophies be donated.  Scott will check into see if any organizations need the trophies.

F.    Coaching- Old Mill teams are set.

G.  Pictures/Schedules- Pictures have all been received and verified that all teams have a coaches’ plaque, a sponsor plaque, and pictures for the team.  After the pictures were delivered to the coaches’ room, one team was picked up by mistake and is now missing.  Vernette contacted VIP and the will reprint for free if necessary.

Tournament schedule is posted and copies were put in the coaches’ box.  Vernette will make brackets and send to Jeff to be posted on website.  Vernette will also make poster board for tournament results to be posted on.  Kelli and Vernette will be the official score keepers for the tournament.

H.   Draft- Doug suggested that the team sizes be reduced next year based on feed back from the coaches.  It was a consensus that the new registration policies should eliminate the team size issues since we will have a cut off date for registration.  Jeff suggested that we look into putting the forms on line.  He will look into feasibility.

I.      Publicity- Jeff has all Old Mill information posted.  Jeff also has the box for the election votes and survey.  Jeff will check with Julie about the ballots.  It was also requested that the newsletter include a reminder to check the website in January for registration.

J.     Buildings- The bathroom doors needs to have the locks changed so that they can be opened from the inside.  Brent was advised to check with Al’s Locksmith.

Ed advised Brent that the end of the season maintenance will need to be done on the building including flushing the pipes and turning off the water.  Dave will give Brett the name of the plumber.

K.   Referee in Chief- John will give tally of scores for the 12-14 teams to see if teams are more balanced after policy change in draft policy.

L.    Risk Management-

Tickler File Update

Add to May talk to high school soccer on use of fields.

Old Business
Scott checked with Manteno and Coal City soccer organizations to find out how they run their background checks. He called MYSA, and they are affiliated with IYSA and as such they have the same requirements that Dynamo does. The Manteno police department volunteers to do their background checks free of charge, so this saves them some money.   Jeff inquired what the extent of background check was done.   The contact from MYSA did not know which check was done or which check is required by IYSA.  A full criminal background check is more in depth and expensive. We do not have that answer from IYSA or our risk management.

    Scott spoke with the President of Coal City soccer about the same issue. They belong to a different governing body. They belong to Soccer Association for Youth [SAY Soccer] Soccer Association for Youth also has a background check requirement. The Coal City President wasn't able to give real detailed description either. They also rely heavily on the SAY "TIMES 2" policy where they may not hold practices etc. unless 2 adult volunteers are there, and the adult volunteers can't be from the same families. The fee for SAY membership for the league is $7 per player and includes insurance.

    Scott also suggested that there is also another organization out there called AYSA [American Soccer Association for Youth] they seem to be more of a West Coast Organization. Scott plans to get as much info on all these bodies as I can to try and do a comparison. 

New Business
Ed will check with Dick Stenziger on the year-end audit.  Kelli reminded that this should be given to Dick as soon as possible to avoid tax season.

It was suggested that next year we contact the high school about the use of the fields so that there is less confusion on both sides.  It was also suggested that the Dynamo minutes be emailed to the high school after they have been approved.  We will contact them in June.

Dave suggested that this year the end of the season party/board meeting is held at Coyote Canyon.  All current, exiting, and new coming board members along with their spouse are invited. Dave will check on the availability of Coyote Canyon.

Motion made by Vernette to adjourn the meeting at 8:15. Doug seconded.

Next meeting scheduled for November 1, 2004 at Coyote Canyon at 6:00 pm.