The United Select Soccer Association is a competitive soccer club supported by Dynamo Soccer. USSA plays traveling teams in the southern suburban area.


ATI - Official Sports Medicine Provider for Dynamo Soccer

Dynamo Soccer
Board of Directors Meeting Minutes
March 24, 2003 6:30pm at the Office of Brian Rogers

Attendance: Ed Smith, Doug Wadley, Julie Camp, Tammy Malmer, Kirk Malmer, Brian Rogers, John Krincek, Vernette Karnes, Jeff Gindy, Jeff Johnson, Donna Harris, Dave Diveley, and Kerry O’Connell

Ed called the meeting to order at 6:35pm.

No changes made to the February meeting minutes. Ed motioned that the minutes be accepted and Kirk seconded. Minutes accepted.

Officer Reports:
A.     President- Nothing to report.
B.     Vice President- Nothing to report.
C.     Secretary- Nothing to report.
D.     Treasurer- Reconciliation report given to Julie. Checking account balance $22421.14. Tammy is resigning as treasurer. Ed appointed Brian to this position. Brian has accepted this position. Tammy to assist if needed. Brian will need a copy of Quicken in order to continue the account as arranged. Tammy motioned to have Dynamo purchase Quicken for Brian. Ed seconded the motion. Also noted that Brian will need to be added to the account at Bank of Bourbonnais and Tammy will need to be taken off.
E.      Parent Representative- Nothing to report.

Committee Reports:
A.     Fields/Grounds- Kirk has received bids on irrigation ranging from $22000 to $44000. They were received from Art’s Landscaping, Carefree Lawn Sprinkling, Inc., and Blake’s Lawn Care. There was discussion about the differences between the bids and why the large difference in the price. Kirk to investigate further and it will be discussed again at the next meeting. There was also discussion about whether to have a well placed or use the Consumers Illinois Water Company attachment for the sprinklers to be installed. A question was raised about whether or not the Bradley-Bourbonnais School District will need to approve a well placement. Kirk is to discuss with Mike Hogan. Kirk mentioned that he was at the field recently and saw a part of our field flagged off. Kerry informed the group that the flags were for a road being proposed for that site. Ed is to discuss with the Mayor and Julie is to write a letter to the Village of Bourbonnais in opposition of this road.

Kirk states he needs to order paint for the fields. Motion made by Ed to allow Kirk to order the amount needed. Tammy seconded.

Field layout made by Kirk was viewed by the group.

B.     Sponsors- Dairy Queen donated 500 coupons to Dynamo. They will be given to the first 500 kids to register this year.

  C.     Fundraising- Dave spoke with Mark from Nancy’s Pizza about the coupon books. A contract will need to be signed for a specific number of books and if not sold Dynamo will lose the money invested. Also a 60-day expiration was noted on one of the coupons book seen. Dave states the there was no mention of a contract when he was initially informed of this offer and has left a message with Mark to question it. Further discussion is to take place at the next meeting after more information is received.

Dave received the fundraising book for this year from Imperial. Dave motioned to use Imperial for the fundraiser this year and Kerry seconded.

Kerry only received 4 subscriptions for ESPN back from all he sent out.

D.     Concessions- Sandy not present, however, Tammy informed that pop will be purchased for the pop machine soon.

  E.      Equipment- John received 5 bids back total. They included Play It Again Sports, Extreme Sports, Salkelds, Actions Sports, and The Score. The sealed bids were opened. John and Kirk will meet and analyze the bids to be finalized at the next meeting.

F.      Coaching- Doug had emailed out a proposal regarding the head coach and Assistant coach policy. Doug explained this proposal and all in favor of keeping the policy the same. Doug handed out a copy of the Old Mill Tournament guidelines and it will be discussed at the next meeting.

G.     Pictures- Vernette received the contract from VIP. It will be signed and mailed back with Picture Day to remain August 23, 3003.

H.     Draft- Kelli not present, however, Doug states that the postcards need to be printed. A price from J&J Printing was given with Kirk stating that he may be able to have a lower price. He will find out and contact Kelli.

Discussion of the sign ups for working registration occurred and Doug to inform Kelli to email a list of the times staff is needed out to board members.

I.        Publicity- Jeff G. mailed information to Channel 49 about sign ups which will be aired. He also mailed off information to BTPD, WVLI, WKAN, and KVPD for free advertising. The Daily Journal ads will cost $1695 and The Herald ads will cost $792.

J.       Buildings- Jeff J. checked into getting gravel put down in the building. Triangle Construction quoted less than $200 for the gravel however we will need to spread it out. A tractor is available to assist. Everyone agreed to have the same cleaning company responsible this year.

K.    Referee- Nothing to report at this time.

L.      Risk Management- Nothing to report.

M.   Tickler File/Updates- To be added to June: Turn on the water, Defibrillator training to be added to July: Put any off-season fundraising acknowledgements in the first newsletter. To be added to September: Pick fundraising award winner. Added to November: Turn off buffalo box when shutting off water.

  Old Business
John brought up the previous discussion of long-term goals for Dynamo and the need to work on this. All board members to write down some ideas of possible goals and it will be discussed at the next meeting. A committee will be formed to plan these goals.

Clarification of the dates for referee clinic and coach’s clinic was discussed. Referee clinic will be held on July 26, 2003 and August 2, 2003.

Coach’s clinic will be held on July 19, 2003.

New Business
Does Dynamo have an archive of formal documents? Discussion took place that the documents spread out within the board members should be put together in one place. A file cabinet will need to be purchased and documents will be placed there. To be discussed further at the next meeting.

Ed motioned to adjourn the meeting. John seconded. Meeting adjourned at 8:45pm.

Next meeting is to be held Tuesday, April 8, 2003 at 6:30pm. Brian will again be hosting this meeting.