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Dynamo Soccer Attendance: Dave Diveley, Vernette Karnes, Kelli Wadley, John Krincek, Kerry O’Connell, Ed Smith, Donna Harris, MaryAnn Bicknell, Jeff Gindy, and Julie Camp Ed called the meeting to order at 6:40pm. No changes to the January meeting minutes were needed. John motioned that the minutes be accepted and Kelli seconded. Minutes accepted. Officer Reports: A. President- Email from Brian stated that he will be assisting Tammy as Treasurer. Ed will discuss with Tammy and Brian. It will be discussed again at the March meeting. B.
Vice President- Nothing to report. C.
Secretary- Kelli and
Julie handed out the new notebooks to those who needed them. The calendars have
meeting dates on them. D. Parent Representative- Parent meeting to be August 13, 2003 at 7:30pm. Tim from Imperial to be present. Committee Reports: A.
Fields/Grounds-Nothing to report. B.
Sponsors-Nothing to report. C.
Fundraising-Mark from Nancy’s to contact Dave by the end
on the week to complete the coupon book. Kerry found an opportunity to sell ESPN
Magazine with profit to Dynamo. He suggested focusing on physician offices for
their waiting rooms. He agreed to print the information for free. Kelli motioned
to allow Kerry to send out the mailing. Dave seconded. Motion carried. Vernette
then motioned for Dynamo to cove the costs needed by Kerry. Jeff seconded.
Motion carried. D.
Concessions-Nothing to report. E.
Equipment-All in favor of bid sheets. John to send them out
as written. Kelli brought up that Kirk was concerned about bids being closed.
Kerry motioned to have the bids sealed. Ed seconded. Motion carried. Bids are
due back by March 21, 2003 and will be opened at the next meeting on March 24,
2003. F.
Coaching- Doug not present however Kelli states equipment
to be given out with roster handout. Ed received a call from a company who will
train coaches for a fee. The actual package sent has not been received by Ed
yet. After discussion, Kerry motioned that Dynamo is not interested. John
seconded. Motion carried. Ed to inform the company. G.
Pictures- Vernette sent the proposal to Colonial but as of
the deadline had not heard from them. She called VIP and August 23, 2003 is
available for the picture day. Vernette motioned to have VIP take the pictures.
Jeff seconded, Motioned passed. H. Draft-Kelli is working on the updated file for the postcard mailing. Julie received an email from a company regarding online registration. Kelli stated that it had been discussed in past years and Dynamo not interested
Discussion began about how many assistant coaches a head coach can choose. It
will be discussed at the next meeting when Doug is present. I.
Publicity- Jeff brought a copy of a megaphone and gave it
to Ed. A question of whether it is needed discussed. No decision made. Jeff
states time to begin advertising. All agreed to continue the size ad previously
used. Also, Jeff charged his credit
card for the web site fees for this year. J.
Buildings-Jeff Johnson not present however Ed states that
Jeff to get the water turned on as soon as it is warm enough outside. Gravel
quotes for around the building discussed. Ed also questioned if the door had
been sealed in regards to the inspection. Jeff Gindy to discuss with Jeff
Johnson. K.
Referee- Kerry brought referee pay scale information for
this season. Kerry’s goal is to seek more adults. John motioned to approve
these fees. MaryAnn seconded. Motion carried. Kerry to bring proposal to the
next meeting. L.
Risk Management-Dennis Baron contacted Ed and will continue
to be in charge of this. Kelli and Doug received a form that will need to be
filled out with all adults involved with the children. Kelli to bring form to
the next meeting. M.
Tickler File/Updates-Tammy to talk with Dick about audit.
It needs to be done twice a year. It was suggested to be done in May and
November. Old
Business New Business
IYSA 11th annual award banquet is on March 14, No board members able to attend Next meeting to be held Monday, March 24, 2003 at 6:30pm. |
