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Dynamo Soccer Board of Directors Meeting Minutes November 11, 2002 6:00 p.m. at Shabbona Attendance: Kirk Malmer, Tammy Malmer, Kelli Wadley, Ed Smith, Doug Wadley, Jeff Gindy, Kerry O’Connell, Jeff Johnson, Brian Rogers, Mary Ann Bicknell, Julie Camp, Vernette Karnes and Dave Diveley Guests: Mike Hogan, District #307, Brad Camp, Suprema Diveley, and Kurt Karnes Following the annual dinner, Ed called the meeting to order at 6:40 p.m. There was one to correction to the minutes of 9/30. It was noted that Amanda from Coke would be contacted about the remaining cases of pop. A discussion took place with Mr. Hogan regarding the extension of our lease. Our current lease expires in October 2003. No problems are anticipated in extending the lease. Dynamo was seeking a 15-year extension. Mr. Hogan suggested an 18-year extension until May 31, 2020. That would give us the same term as BBYSL. It will be presented to the BBCHS School Board on the 12th. Arrangements will be made for the payment. Kerry O’Connell is working on a grant for improvements to the complex that will benefit both Dynamo and BBCHS. The grant is through the U.S. Soccer Foundation and is due 11/18. One stipulation of the grant is that we have at least a 15-year lease. Kerry made a motion to pay $50 for the grant application fee. Doug seconded, motion carried. Officer/Committee Reports: A. Treasurer— Tammy presented everyone with a complete financial report. The loan has been paid off. National City account was closed so we only have the main account left open. 2 bills are outstanding: 1 to Anderson and 1 to Action Sports. Tammy needs to doublecheck some things with John K. before paying the Action Sports bill. Brian made a motion to tell Anderson that we will deduct the money owed for repairs from the $500 they owe us for sponsorships. Dave seconded. Discussion ensued indicating that Ed had been unable to make a contact with Tim at Anderson to discuss the bill and the guarantee behind the work Tammy also noted that last year Anderson did not pay for sponsorships until December. It was decided to give Ed two weeks to see what he could work out and then we would take an email vote if necessary. Brian withdrew his motion. -Tammy has some tax issues she has questions about in regard to our return and tax status. Kelli made a motion to send Tammy to Dick Stenzinger and pay fees associated with having Dick look over the files and adjust our system as necessary. Ed seconded. Motion passed. B. Fields/Grounds— Kirk distributed a draft of the letter that will be sent to traveling teams outlining the costs for the spring teams. -Doug’s Lawncare submitted a bid of $270 for mowing/trimming the property. Kirk will give Bob Larkins the opportunity to match and discuss the concerns we have dealing with the current trimming job. Kirk made a motion to accept the bid. If Bob matches we will stay with him. Ed seconded, motion passed. -Enclosed display case from USSA has arrived. They will store it and mount it for us this spring. -Kirk made a motion to send the paint machines in for exchange. They have a lifetime warranty. We are responsible for shipping. Tammy seconded, motion passed. C.
Sponsors—Brian has a few plaques left to distribute.
The board members’ responses to the request from Dennis Bunck and Alex Habeeb
were passed around. Members were in agreement on all issues. Brian will draft a
unified response and send it off. D. Fundraising—$1490 still out. If this is not paid these individuals will not be allowed to register in the spring E. Concessions—Waiting for an answer from Coke about returning full cases. St. George has purchased leftover candy. Final cleaning has been done. F. Equipment— Doug made a motion to purchase Rubbermaid containers to store the new Old Mill uniforms in. Tammy seconded. Motion passed. -Jeff G. made a motion to purchase garbage picker-upper gadgets (for those who cannot bend over). Tammy seconded. Motion passed. G. Coaches—Doug shared a letter from parents expressing concern over the fact that their child did not play in 2 of the games at Old Mill. Ed will send a response from the board and Doug will draft policies dealing with this and present them prior to the 2003 season. H. Pictures— No report. I. Draft—No report. J. Publicity—2003 sign ups are posted on website and in the Park District brochure. K.
Building—Building is clean. Jeff will get bids and have the water
shut off soon. We will use a different provider from last year. L. Referees- Kerry reported on a few rules changes/ emphasis from IYSA. M.
Risk Management- Ed will
continue to try to contact Dennis to follow up on disclosure forms and Dennis’
desire to continue in this capacity. Meeting was adjourned at 8:50 p.m. Next meeting:. Next meeting was scheduled for January 27, 2003. Respectfully submitted, Kelli Wadley, Secretary |
